Our QuickBooks Services

Posted on October 4, 2025October 4, 2025 by Mohammad Aman Ahmadi

We deliver end-to-end QuickBooks consulting services, customized to meet your unique needs. Our offerings include:

1. QuickBooks Setup & Customization

We configure QuickBooks to reflect your business model and reporting needs, including:

Chart of accounts setup aligned with your business or project structure.
Customized financial reports for better decision-making.
User roles and permission controls to secure your data.

2. Data Entry & Automation

We ensure accurate recording of all transactions, including:

Sales invoices and receipts.
Supplier bills and purchase transactions.
Payments, deposits, and adjustments.

3. Bank & Account Reconciliation

We match your accounts with bank and cash statements to ensure accuracy, prevent discrepancies, and maintain trust in your financial data.

4. Financial Reporting & Analysis

Our reporting service delivers clear insights for management and compliance:

Profit & Loss Statements
Balance Sheets
Cash Flow Reports
Donor or project-based financial reports (for NGOs)

5. Training & Capacity Building

We empower your team to confidently manage QuickBooks with training that covers:

Software navigation and best practices.
Customized features designed for your business.
Efficient bookkeeping and reporting workflows.

Our Two Specialized QuickBooks Paths

To better serve different needs, we offer two focused service streams:

QuickBooks Desktop Version Consulting & Support — for businesses preferring locally installed software with offline capability.
QuickBooks Online Version Consulting & Support — for those seeking cloud-based accessibility, real-time collaboration, and advanced automation.

Each version comes with tailored services to fit your operational and reporting requirements.

Why Choose Fanoos for QuickBooks Services?

16+ Years of Accounting Expertise: We have deep experience designing accounting systems and financial processes for diverse industries.
Certified QuickBooks ProAdvisor: Professional guidance for setup, optimization, and reporting.
Customized Solutions: QuickBooks tailored to your business structure and reporting needs.
Cost Efficiency: Optimize your finance operations without the overhead of a full-time accounting team.
NGO & Compliance Expertise: Proven experience delivering donor-compliant and government-approved reports.
Secure & Reliable: Cloud-based systems with secure access, backups, and data integrity.

Get Started Today

QuickBooks is powerful — but only when configured and managed correctly. Let Fanoos help you unlock its full potential to transform your financial management.

QuickBooks Database Server Manager

Posted on October 2, 2025October 2, 2025 by Mohammad Aman Ahmadi

What is QuickBooks Database Server Manager

When you are using QuickBooks on a network or a multi-user setup, you need QuickBooks Database Server Manager. It allows you to monitor your network easily while multiple users work on the same company file at the same time. Without a Database Server Manager, you won’t be able to use QuickBooks in a multi-user setup. But if you are running QuickBooks on a network, then you do not have to install Database Server Manager.

Install QuickBooks in Multi-User Setup to Automatically Install Database Server Manager

The first thing is to install QuickBooks desktop by choosing the Custom and Network install option. In a network, you can have one computer which hosts QuickBooks. It is also known as the server computer. The rest of the computers can access the company files but do not host them. These computers are your workstations. You may choose to run QuickBooks from the host computer as well as the workstations or use the workstations only. At the time of doing a Custom and Network install, you see the option to choose whether you can use QuickBooks desktop on the host computer or not. Once the installation of QuickBooks is complete, it automatically installs QuickBooks Database Server Manager.

Set Permissions for QuickBooks Files to Accessed Over the Network

The folder that holds your company files on the host computer should have permission to share it on the network. It ensures that the workstations can work on the company files without problems. Additionally, QuickBooks Database Server manager creates a new Windows user for each of its versions. Check for the users and identify the user profile created by the Database Server Manager. It is in the format QBDataServiceUserxx, where xx represents the year of your QuickBooks product.

Set Firewall Permissions

Your firewall and anti-virus may block QuickBooks Database Server Manager from running smoothly. To avoid this, you must give permissions for the Database Server Manager so that it can run on your server computer.

Scan Folders

It would be best if you scanned all the folders before you share the files. Follow these steps to scan the folders:

On the server computer, which hosts your QuickBooks files, open the Windows Start menu.
On the search bar, write ‘Database.’ From the results that show up, choose QuickBooks Database Server Manager. Alternatively, you can open the Database Server manager by clicking on the Start Menu then select Programs. Next, you choose QuickBooks and select QuickBooks Database Server Manager.
You see a handful of tabs on the top of this window, choose the one that says ‘Scan folders.’
Click on ‘Browse‘ and select the locations for your company files. Click on Start Scan to begin the scan.
It takes a few minutes for the scan to complete. After the scan finishes, the selected files show up on the ‘QuickBooks Company files found‘ section on the same screen.

It means that the rest of the computers can now access the files on the network.

Monitor Drives

If you change the folder location of your company files, you can choose to monitor the selected drives. Furthermore, even if the location changes, the workstations can access the files without the need to scan them again. It is important to note that this functionality does not work with mapped drives. That is why it is ideal to have your company files saved on a local drive.

Follow these steps to monitor the drives:

On the same window for QuickBooks Database Server Manager, choose ‘Monitored Drives‘ from the top tabs.
Choose the drives that contain the company files on your server computer. Make sure you only choose the drives which have the company files in them. Check the boxes next to the right drives for monitoring them.

Managing QuickBooks Database Server Manager

Other things that you can use QuickBooks Database Server manager for are:

Check how many company files are connected to the network.
Check the active number of users logged in to the company file.
Identify the location of the Database Server Manager on your computer.

On the Database Server Manager window, click on the System tab to check the location of the Database Server manager. To monitor the users on your network, click on the ‘Database Server‘ tab.

Restart QuickBooks Database Server Manager

When you encounter a problem while using the Database Server Manager, you can restart QuickBooks to solve the problem. It should be done through the server computer which hosts the QuickBooks Company files and the Database Server Manager. Follow these steps:

Open QuickBooks Desktop on the server computer.
Click on ‘File‘ and choose ‘Open or Restore Company.’
Then select the option which says, ‘Open a Company file.’ Look for your company file and click on ‘Next.’
Check the box that says, ‘Open file in multi-user mode.’ Click on ‘Open‘ and use your login credentials to log in to the company file.
Now logoff the file by clicking on ‘File‘ then choosing ‘Close Company/Logoff.’
In the Windows search box, type Database and click on QuickBooks Database Server Manager.

QuickBooks Database Server Manager is not to be installed on your server computer if you do not want to host the company file locally.

To restart the Database Server Manager, follow these steps:

Go to control panel by the search for ‘Control Panel‘ on Windows Search
Choose Administrative Tools and open it. If you do not find this option, then on the top right of the screen, click on the option that says ‘View by.’ Click on small or large icons. It automatically brings several tools and programs. Administrative Tools is usually the first one.
Open Services from the list of Administrative Tools
Look for the service named QUICKBOOKSDBxx, where XX denotes the year of the QuickBooks product you are using. Choose this service and click on restart.

QuickBooks Database Server Manager is necessary for anyone who wants to use QuickBooks in a multi-user setup. This tool helps you monitor the use of QuickBooks on the network and ensure that the file is accessible by anyone who is authorized to use the workstations on the network. If you face any problems with the Database Server Manager, then you can restart it as mentioned above. A failed restart requires you to try the same steps again. But if it does not work, then you must reinstall QuickBooks all over again on your server computer. Alternatively, you can have a professional QuickBooks technician look into QuickBooks Database Server Manager if it has to be repaired.

QuickBooks Online Consulting & Support

Posted on October 2, 2025October 2, 2025 by Mohammad Aman Ahmadi

Streamline Your Accounting Anywhere with QuickBooks Online

QuickBooks Online is a cloud-based accounting solution designed for businesses and nonprofits that require flexibility, real-time collaboration, and accessibility from anywhere in the world. At Fanoos Accounting Services (FAS), we specialize in implementing, optimizing, and supporting QuickBooks Online to help you manage your finances efficiently, securely, and accurately.

With over 16 years of experience in accounting system development and financial management, we empower organizations to leverage the full potential of QuickBooks Online for bookkeeping, reporting, and strategic decision-making.

Why QuickBooks Online?

QuickBooks Online provides significant advantages for modern businesses:

Real-Time Access: View and manage your financial data anytime, anywhere.
Multi-User Collaboration: Team members, accountants, and managers can work simultaneously.
Automatic Updates & Cloud Backup: Always use the latest features with secure cloud storage.
Scalable & Flexible: Grow your accounting system with your business needs.
Integration Capabilities: Connect with payment platforms, CRM, payroll, and other apps.

Our QuickBooks Online solutions enable business owners and nonprofit leaders to focus on growth while leaving technical financial management to our professional team.

Our QuickBooks Online Services

1. QuickBooks Online Setup & Customization

Configure your chart of accounts to align with business structure.
Customize dashboards and reports for management, donor, or regulatory requirements.
Assign secure user roles and permissions to protect your data.

2. Real-Time Data Entry & Transaction Management

Record sales, expenses, invoices, payments, and deposits.
Maintain accurate customer and supplier ledgers.
Tag transactions by project, department, or donor for NGOs.

3. Bank & Account Reconciliation

Daily or weekly reconciliation of bank accounts and cash.
Identification and correction of discrepancies.
Ensure financial integrity for accurate reporting.

4. Advanced Reporting & Compliance

Profit & Loss Statements, Balance Sheets, Cash Flow Statements.
Project- and donor-specific reports for NGOs.
Audit-ready financial records for regulatory compliance.

5. Payroll & HR Integration (Optional)

Calculate salaries, deductions, allowances, and taxes.
Prepare payslips and payroll summaries.
Integration with HR or time-tracking apps for full workforce management.

6. Training & Support

Hands-on training for your team to maximize QuickBooks Online usage.
Guidance on best practices for bookkeeping, reporting, and compliance.
Continuous support for troubleshooting, upgrades, and feature optimization.

Why Choose FAS for QuickBooks Online?

Proven Expertise: Over 16 years of professional experience in accounting systems and software consultation.
Certified Professionals: QuickBooks ProAdvisor certified team ensures expert guidance.
Cost-Efficient Solutions: Reduce overhead and operational costs while accessing professional accounting support.
Flexible & Scalable Services: Tailored for startups, SMEs, large businesses, and nonprofit organizations.
Secure & Reliable: Encrypted cloud storage and access control guarantee data security.
Donor & Regulatory Compliance: Especially beneficial for NGOs requiring detailed reporting and audit readiness.

Our QuickBooks Online Process

Assessment & Planning: Understand your business processes and financial reporting needs.
Setup & Customization: Configure QuickBooks Online with tailored accounts, dashboards, and workflows.
Data Migration: Import historical data from previous accounting systems accurately.
Transaction Management: Ensure real-time recording and categorization of all financial activities.
Review & Advisory: Regular supervision, reporting, and advisory on cash flow, budgets, and compliance.

Get Started with QuickBooks Online

QuickBooks Online, combined with FAS’s professional guidance, provides a comprehensive financial management solution for businesses and nonprofits operating inside and outside Afghanistan. Our team ensures you benefit from accurate reporting, improved efficiency, and compliance—all while minimizing operational costs.

📌 Contact us today to discuss a tailored proposal and discover how QuickBooks Online can transform your accounting processes.

QuickBooks Desktop Consulting & Support

Posted on October 2, 2025October 2, 2025 by Mohammad Aman Ahmadi

Powerful Accounting at Your Fingertips with QuickBooks Desktop

QuickBooks Desktop is a robust, reliable, and highly customizable accounting solution that has been trusted by businesses worldwide for decades. At Fanoos Accounting Services (FAS), we specialize in implementing, optimizing, and supporting QuickBooks Desktop to ensure your accounting system is efficient, compliant, and tailored to your business needs.

With over 16 years of accounting system development experience, we help businesses and nonprofit organizations harness the full power of QuickBooks Desktop to manage financial activities, ensure accurate reporting, and maintain compliance with regulatory and donor requirements.

Why QuickBooks Desktop?

QuickBooks Desktop offers several advantages for businesses that require:

High-performance accounting software with rich functionality.
Offline access for sensitive data and secure operations.
Complex reporting capabilities tailored to your industry or donor requirements.
Advanced customization to fit specific business processes.

Our QuickBooks Desktop solutions empower you to take full control of your financial data while reducing operational complexity.

Our QuickBooks Desktop Services

Our Desktop version services cover every stage of the accounting lifecycle to ensure your system is perfectly aligned with your operational needs:

1. QuickBooks Desktop Setup & Customization

We configure QuickBooks Desktop to your exact requirements, including:

Designing a tailored chart of accounts.
Customizing reports to meet management, donor, or regulatory needs.
Setting up user roles and permissions for secure access.

2. Data Entry & Transaction Management

We ensure timely and accurate entry of your financial transactions:

Recording sales invoices, purchases, and expense receipts.
Processing vendor payments and customer receipts.
Managing bank and cash transactions efficiently.

3. Reconciliation Services

Our reconciliation process ensures financial integrity:

Bank statement reconciliation.
Account balancing and discrepancy resolution.
Petty cash reconciliation.

4. Reporting & Compliance

We provide accurate and detailed reporting to give you complete financial visibility:

Profit & Loss Statements
Balance Sheets
Cash Flow Reports
Donor-specific and project-based reports for NGOs
Audit-ready documentation

5. Training & Support

Our expert-led QuickBooks Desktop training ensures your team can operate the software efficiently:

Comprehensive software navigation.
Customized reporting workflows.
Best practices for bookkeeping and compliance.

Why Choose Our QuickBooks Desktop Service?

Proven Expertise: Over 16 years of delivering accounting systems for businesses and nonprofits.
Technical Excellence: Certified QuickBooks ProAdvisor with deep knowledge of QuickBooks Desktop features.
Customization: Reports and workflows tailored to your exact needs.
Cost Efficiency: Reduce accounting costs without compromising quality.
Compliance Assurance: Expertise in donor compliance, government reporting, and external audits.
Secure & Reliable: Offline access with backup options to protect your data.

Our QuickBooks Desktop Process

We follow a structured process to ensure your accounting system delivers maximum value:

Initial Setup: Assess your needs and configure QuickBooks Desktop accordingly.
Customization: Tailor accounts, reports, and workflows to your requirements.
Transaction Management: Accurate, timely recording of all financial transactions.
Review & Reconciliation: Continuous monitoring and reconciliation for accuracy.
Reporting & Advisory: Monthly financial reporting plus advisory support for better decision-making.

Get Started with QuickBooks Desktop

Fanoos Accounting Services delivers not just a software setup, but a complete financial management solution tailored to your business needs. QuickBooks Desktop provides unmatched power for detailed accounting, and we ensure it delivers exactly what you need.

📌 Contact us today for a personalized proposal to implement, optimize, and support QuickBooks Desktop for your organization.

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Discover more from Fanoos Accounting Services

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QuickBooks ProAdvisor Tips-01

Posted on September 30, 2025September 30, 2025 by Mohammad Aman Ahmadi

QuickBooks ProAdvisor Tips by Mohammad Aman Ahmadi | Tip #1: Know the Options

Becoming a QuickBooks ProAdvisor is more than just earning a certification—it’s about being a trusted advisor who truly understands the needs of different clients. One of the first and most important steps in this journey is knowing the options available in QuickBooks.

Why “Knowing the Options” Matters

QuickBooks isn’t a one-size-fits-all solution. It offers a variety of products designed for businesses at different stages:

Small startups that need simple bookkeeping tools
Growing businesses that require advanced features
Established organizations that want full financial management solutions

As a ProAdvisor, your value comes from recommending the right product at the right time. That means being familiar with all the QuickBooks solutions—even those your client may not be ready for yet.

Helping Clients with the Right Solution

Being a ProAdvisor isn’t just about setting up QuickBooks; it’s about understanding your clients’ business goals and guiding them to the product that adds the most value.

Some products may not fit their current needs.
But when their business grows or changes, your knowledge will help you provide the right advice.
This builds trust, strengthens relationships, and positions you as a reliable partner in their success.

Building Trust and Growing Your Practice

The more you understand QuickBooks options, the easier it is to engage with new clients—especially those who are already using QuickBooks. When they see that you understand the tools they’re working with, they’ll feel confident in your ability to support them.

In short, knowing the options not only helps your clients—it helps you grow your own practice as a ProAdvisor.

✨ Stay tuned for more QuickBooks ProAdvisor Tips by Mohammad Aman Ahmadi. In the next post, we’ll continue exploring practical ways to strengthen your knowledge and become a more effective advisor.