Our Outsourced Bookkeeping Service
Introduction to Outsourced Online Bookkeeping
In today’s business environment, accurate financial records are essential for decision-making, compliance, and growth. Traditionally, companies hired in-house bookkeepers to manage their accounts. However, the rise of cloud-based technologies and global connectivity has opened the door to a more efficient alternative: outsourced online bookkeeping.
Outsourced online bookkeeping means hiring a remote team or service provider to manage your financial records using secure online tools. Instead of employing full-time staff, businesses and nonprofits can delegate tasks such as recording transactions, reconciling bank accounts, preparing financial reports, and managing payroll to an external professional team.
This model is becoming increasingly popular among small businesses, entrepreneurs, and nonprofit organizations who want to maintain high-quality bookkeeping while reducing costs and focusing on their core mission.
Our Vision & Mission
Vision: To become the most trusted outsourced bookkeeping partner for businesses and nonprofits across the globe, enabling them to grow stronger with cost-efficient, reliable, and professional financial services.
Mission: At FAS, we serve two communities:
- Our clients: We empower them to grow their business and organizational capacity by saving time, money, and energy through professional bookkeeping and financial advisory.
- Our accounting professionals: We provide meaningful opportunities for talented individuals (especially those in challenging environments) to build careers, enhance their skills, and contribute to international projects.
Together, this dual impact ensures that while our clients save resources and grow, our team members also advance professionally — creating a sustainable win–win ecosystem.
Why should clients choose you?
- Cost Advantage: Save up to 70% compared to in-house or outsourced firms abroad.
- Professional Expertise: Certified QuickBooks ProAdvisor, 15+ active clients internationally.
- Flexibility: Tailored services – daily, weekly, monthly.
- Trust & Security: Cloud-based, safe, confidential.
- Impact: Supporting local educated women in Afghanistan by providing remote jobs (social impact story for NGOs).
Advantages of Outsourced Online Bookkeeping
- Cost Savings
- Outsourcing can reduce bookkeeping expenses by 50–70%.
- Businesses save on salaries, benefits, training, and office space.
- Access to Expertise
- Professional bookkeepers with certifications (e.g., QuickBooks ProAdvisor) bring technical skills and industry knowledge.
- Access to the latest accounting tools (QuickBooks, Xero, MYOB, Dext, etc.) without extra licensing costs.
- Scalability and Flexibility
- Services can grow with your business—start small and add more functions as needed.
- Flexible engagement models: daily, weekly, or monthly reporting.
- Improved Accuracy and Compliance
- Dedicated teams ensure timely reconciliations and error-free reports.
- Nonprofits benefit from donor-compliant and audit-ready reporting.
- Time Efficiency
- Business owners and nonprofit managers can focus on strategy, growth, and service delivery instead of managing paperwork.
- Global Accessibility
- Financial data and reports are available online 24/7, accessible from anywhere in the world.
In fact, many people assume that online bookkeeping is less secure, but in reality, offline bookkeeping has higher risks:
- Hard copies can be lost in fire, flood, or accidents.
- Paper files can be stolen, destroyed, or tampered with.
- USBs and laptops can be stolen or broken.
- Backup files kept in offices can easily be accessed by unauthorized staff.
By contrast, online bookkeeping with cloud-based systems offers:
- Encrypted data storage and transfer.
- Automatic daily backups on secure servers.
- Role-based access (only authorized people can view).
- Recovery options if one device is lost or damaged.
In summary, outsourced online bookkeeping is a professional, technical, and cost-effective solution for businesses and nonprofits that want reliable financial management without the burden of hiring full-time staff. While there are risks related to security, communication, and control, these can be minimized by choosing a qualified, trustworthy provider.
For many organizations, the advantages—especially cost savings, expertise, and efficiency—far outweigh the disadvantages, making outsourced bookkeeping a strategic choice for sustainable growth.
Core Value: Professional, technical, and practical bookkeeping services delivered remotely at the lowest cost.
Scope of Work – Outsourced Online Bookkeeping
1. Daily Bookkeeping Tasks
These tasks keep your accounts updated and error-free on a day-to-day basis.
- Transaction Recording
- Entering sales invoices, purchase bills, expense receipts, and other transactions into the accounting system.
- Categorizing each transaction into the correct account (e.g., rent, utilities, salaries, donor-funded expenses).
- Tagging transactions by project, department, or donor (for NGOs).
- Document Management
- Collecting invoices and receipts through Dext, Google Drive, or email.
- Matching receipts with corresponding entries for audit readiness.
- Maintaining an organized digital filing system for easy retrieval.
- Cash & Bank Monitoring
- Recording all cash inflows and outflows.
- Keeping petty cash books updated.
- Monitoring bank account feeds daily (if connected with QuickBooks/Xero).
2. Weekly Bookkeeping Tasks
Weekly tasks ensure accuracy, prevent errors, and give management a regular financial snapshot.
- Bank & Cash Reconciliation
- Comparing bank statements with recorded transactions to ensure accuracy.
- Reconciling petty cash to prevent leakages.
- Identifying discrepancies and resolving them quickly.
- Accounts Payable (A/P) Management
- Reviewing unpaid bills and supplier invoices.
- Preparing weekly payment schedules (based on client approval).
- Maintaining supplier ledger balances.
- Accounts Receivable (A/R) Management
- Tracking unpaid customer invoices.
- Sending reminders for overdue payments (if authorized).
- Preparing a weekly receivable aging report for management.
- Payroll Preparation (Optional)
- Calculating staff salaries, deductions, and allowances.
- Preparing payslips and payroll summaries.
- Recording payroll entries in the books.
3. Monthly Bookkeeping Tasks
These tasks provide clients with clear financial performance insights.
- Financial Reporting
- Preparing monthly Profit & Loss Statement, Balance Sheet, and Cash Flow Statement.
- Generating project-based reports for nonprofits (donor-wise or activity-wise).
- Budget vs. Actual reporting to track variances.
- Compliance & Review
- Ensuring entries comply with international accounting standards.
- Reviewing all entries for errors, misclassifications, or duplications.
- Preparing audit-ready books each month.
- Expense Analysis
- Analyzing monthly expenses to highlight cost-saving opportunities.
- Flagging unusual or high-value transactions for management attention.
4. Quarterly / Year-End Tasks
At the end of each quarter or year, we help prepare books for reporting, compliance, or audit.
- Quarterly Reports
- Donor reports for NGOs (per grant/project).
- Management review packs with KPIs and financial ratios.
- Year-End Support
- Closing the books with accuracy.
- Assisting with tax filings (if required in client country).
- Preparing audit schedules and coordinating with auditors.
5. On-Demand / Value-Added Services
In addition to the regular tasks, we provide flexible support based on client needs:
- Budget Preparation & Forecasting
- Developing annual budgets with management input.
- Preparing cash flow forecasts to manage liquidity.
- Customized Reporting
- Project-wise donor funding utilization reports.
- Departmental performance reports.
- Specific cost center reports for businesses.
- Capacity Building
- Training client’s staff on basic bookkeeping and document handling.
- Setting up filing and internal control systems.
Deliverables (What Clients Receive)
- Updated accounting records (daily/weekly/monthly depending on package).
- Financial reports in PDF/Excel/QuickBooks dashboard.
- Donor-compliant reports for NGOs.
- Reconciliation statements (bank & cash).
- Payroll records (if applicable).
- Audit-ready books at year-end.
Process (How We Work Remotely)
An Excellent point that we will bring on the table is “core differentiator”.
Our valuable clients don’t just want “remote bookkeeping”; they want confidence that our outsourced team will bring more value, more control, and more quality than an in-house junior or cashier.
At Fanoos Accounting Services (FAS), we have designed a structured and transparent process that ensures accuracy, control, and quality in every financial transaction — even though we work online.
Our remote bookkeeping process works in 5 stages:
1. Initial Setup & System Design
- We start by understanding the client’s business model, reporting needs, and compliance requirements.
- Based on this, we:
- Select the most suitable accounting software (QuickBooks, Xero, MYOB, or client’s existing system).
- Set up a secure file-sharing system (Google Drive, OneDrive, Dropbox, or Dext).
- Design a chart of accounts that matches the business or donor reporting requirements.
- We also define internal controls so that even if a family member, cashier, or junior staff, even non accountant person is handling cash physically, the records and reports are supervised by our professional team.
2. Document Collection & Verification
- Clients provide supporting documents (invoices, receipts, bank statements, payroll sheets) weekly or daily.
- Documents are shared securely via Dext, WhatsApp, email, or cloud folders.
- Our team checks the documents for accuracy, consistency, and completeness before processing.
- This prevents errors, fraud, or misreporting that often happens when businesses rely only on junior staff or cashiers.
3. Processing & Recording
- Our bookkeepers record transactions daily/weekly into the accounting system.
- Each entry is carefully categorized (sales, purchases, expenses, donor-funded activities, etc.).
- Transactions are matched against supporting documents to ensure audit readiness.
- Bank and cash reconciliations are done weekly to catch errors or fraud early.
- For nonprofits, we tag expenses to specific donors, projects, or activities, ensuring compliance with donor rules.
4. Review & Supervision by Experts
- Unlike a single junior staff or cashier, your books are reviewed by a professional team.
- FAS acts as a financial supervisor:
- Reviewing all transactions for accuracy.
- Checking internal controls to prevent misuse of cash.
- Monitoring financial documents to ensure compliance.
- This supervision model adds more value and reduces risk compared to an in-house hire who may lack experience.
5. Reporting & Advisory
- At the end of each week/month, clients receive:
- Profit & Loss Statement
- Balance Sheet
- Cash Flow Statement
- Donor/Project Reports (for NGOs)
- Beyond reporting, we also provide technical financial advisory, including:
- Cash flow management guidance (how to maintain liquidity, when to pay suppliers, how to plan expenses).
- Tax advice to reduce risks and ensure compliance with regulations.
- Alerts on unusual transactions or cost-saving opportunities.
Why This Process Delivers More Value than an In-Office Bookkeeper
- Higher Accuracy: Every entry is reviewed by professionals, not just one junior staff.
- Better Control: Regular reconciliations and document checks prevent fraud and misuse.
- Cost Advantage: Get the value of a full financial department at the cost of one junior hire.
- Continuous Supervision: FAS oversees your financial records daily, ensuring transparency and reliability.
- Added Advisory: Unlike a cashier or junior, we provide insights on cash flow, financial planning, and tax concerns.
Value Proposition
At Fanoos Accounting Services (FAS), we believe outsourced online bookkeeping is not just about recording numbers — it’s about empowering businesses, nonprofits, and professionals to grow with confidence, efficiency, and sustainability.
- Cost Savings: Hiring an in-house bookkeeper often means paying full-time salaries, benefits, and overhead costs. With FAS, clients only pay for the services they need — reducing operational and administrative expenses by up to 50%.
- Expertise & Quality: Our team consists of qualified accountants and finance professionals with international experience. Unlike hiring a single in-house junior bookkeeper, FAS provides the combined expertise of a supervisory finance team — ensuring accuracy, compliance, and professional reporting.
- Scalability & Flexibility: Whether it’s a small business, a growing enterprise, or a nonprofit organization managing multiple donor projects, our services scale to meet demand. Clients can easily adjust service levels without the complexities of hiring or downsizing staff.
- Focus on Core Business: By outsourcing bookkeeping, business owners and nonprofit leaders free up their time and energy to focus on strategy, growth, and impact — while we handle the technical financial details.
- Reliable Systems & Compliance: With our structured use of Google Sheets, Google Docs, and accounting software (QuickBooks, Xero, MYOB), clients benefit from transparent, audit-ready records. We also provide cash flow advisory and tax compliance support — helping clients make informed decisions and avoid risks.
Our Service Packages
We designed our service packages to meet the needs of businesses and nonprofit organizations of different sizes. Each package ensures professional bookkeeping, transparency, and reliable reporting, with the flexibility to scale as your organization grows.
Basic Package – $150/month
For startups, small businesses, or nonprofits looking for cost-effective bookkeeping.
Includes:
- Customized Google Sheets & Google Docs for vouching and administrative templates (cash book, vouchers, payroll sheets, TORs, contracts, etc.)
- QuickBooks Desktop (Offline – Single User License) installed and managed by FAS team
- Monthly data backup copy of QuickBooks file
- One reporting-only user access for client to view financial statements
- Preparation of monthly Profit & Loss and Balance Sheet reports
- Email/WhatsApp support for clarifications
Best for: Small-scale businesses or organizations that need reliable bookkeeping at the lowest cost.
Standard Package – $250/month
For growing businesses and nonprofits requiring real-time collaboration and enhanced reporting.
Includes:
- Everything in Basic Package, plus:
- QuickBooks Online Essentials Subscription (multi-user, managed by FAS)
- Real-time transaction posting with online access for the client
- Bank reconciliation & accounts payable/receivable management
- Standard monthly reporting pack (Profit & Loss, Balance Sheet, Cash Flow)
- Advisory support for cash flow management and tax compliance
- Priority response within 24 hours for queries
Best for: Businesses and nonprofits with moderate transaction volume and a need for shared access with remote visibility.
Premium Package – $350/month
For organizations requiring comprehensive support, compliance, and assurance.
Includes:
- Everything in Standard Package, plus:
- QuickBooks Online Plus Subscription (multi-user, advanced features)
- Budgeting & donor/project-based reporting (for nonprofits)
- Payroll processing with customized pay slips
- Preparation of management reports (variance analysis, donor-specific formats if required)
- One-time monthly physical review on-site (hard copy check of vouchers, receipts, and supporting docs)
- Dedicated account manager for personalized support
Best for: Nonprofits, medium-to-large businesses, or international entities managing projects inside Afghanistan and abroad who require audit-ready financials and assured quality.
Package Comparison at a Glance
| Feature |
Basic ($150) |
Standard ($250) |
Premium ($350) |
| Google Sheets & Docs |
 |
|
|
| QuickBooks Version |
Desktop (Offline, 1 User) |
Online Essentials |
Online Plus |
| Client Access |
Reporting-only user |
Single-user real-time |
Multi-user real-time |
| Backup & Security |
Monthly backup copy |
Automatic cloud backup |
Automatic cloud backup |
| Reports |
P&L, Balance Sheet |
P&L, BS, Cash Flow |
Full pack incl. donor/project reports |
| Advisory Support |
Limited |
Cash flow & tax advisory |
Full advisory + management reports |
| Payroll |
– |
– |
|
| Physical Review |
– |
– |
Monthly on-site |
